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DOCUMENT CAPTURE SOLUTION

Save Time on Form Processing
Instantly Digitalize All Your Paper Documents
Automate Data Extraction and Entry
Mobile Capture Enabled
Self-Regulate Your Mailroom
Easily Integrate to your ECM System
Fully Customizable to Your Needs

Document Capture

Automatically capture information at the source

Whether information is on paper or in electronic files, parked at a central office or scattered on desktops and remote offices throughout the world, Reva’s capture solutions bring information into your central repository.

Offering unmatched scalability, enterprise ready, production level capture platforms. Reva’s solutions capture information from virtually any source: scanner, multi-function printer, print stream, email, fax, web service or folder. Automating processes at the perimeter of the organization or wherever documents are received, regardless of the location, source, language or type.

  • Information Retention & Compliance – How do you make sure that documents are not lost, easily searchable, and error-free?
  • Process Times – How long are your cycle times for transactional docs?
  • Costs – What are the costs of your storage, shipping, sorting, scanning, and indexing processes?
  • Multiple Applications – How do you efficiently manage multiple scanning devices?
  • Sorting – Are your incoming documents and mails sorted efficiently and automatically?

Capture and interpret paper documents, scanned images, email, and faxes automatically using sophisticated document and character recognition software.

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The Capture Methodology:

Multichannel Capture facilitates the collection of information from any systems of engagements, whether it is paper, emails, electronic files, mobile content, and so on. Once all the incoming information is collected, the data is automatically extracted, and the documents generated are classified and delivered in the appropriate enterprise applications (CRM, LOB, ECM, Databases, etc.), which significantly increases your organization’s responsiveness to customers, improves your service levels and leverage your competitive advantage.

 

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The Right Questions to ask Yourself when Evaluating a Capture Solution:

  • Who needs to view these documents once they are scanned?
  • Is there an existing document management system, database or other custom application that will be used?
  • What information will they need to be able to locate the document?
  • For forms, what information must be data entered from each document?
  • Does this information appear on the document? Is it barcode, text, handprint or check box?
  • Can the document be modified to add this information? Via barcode? Text? Handprint field? Check box?
  • Does the information appear in the same location on each document?
  • Is there a database available that already has some of the information you need?
  • Are the people that need to use the scanning system located centrally or remotely?
  • What is my estimated monthly or annual scanning volume?

 

Capture Solutions Deliver Great ROI

See for yourself by checking out these explicit figures from the Aberdeen Group study, “Handling Paper in a Digital Age: The Impact of Document Management”.

Capture-ROI

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indexing

INDEXING
Keep track of your documents by automatically applying metadata to your records.

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INTELLIGENT RECOGNITION
Advanced image and document processing with automatic data extraction.

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MOBILE COMPATIBILITY
Securely capture documents with your mobile device in high quality thanks to a cutting-edge image flattening system.

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MAILROOM AUTOMATION
Capture, sort, and distribute efficiently your incoming mail documents at their point of origination.

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CENTRALIZED DOCUMENTS
All your documents are stored, classified, and archived automatically in the right directories.

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AUTOMATED CAPTURE WORKFLOWS
Automate your document capture process with preconfigured rules and actions specific to your business.

CAPTURE AT THE SOURCE
EXTRACT AND STORE DATA WITH DOCUMENT CAPTURE SOLUTIONS.
Capturing your essential business documents such as purchase orders, suppliers invoices, insurance claims, and time sheets allows for faster transactions and focusing your team efforts on providing customer service and added value.
Capture information with automated data entry. Improve accuracy, as every manual keystroke has the potential for error.
Connectors to various lines of business applications, ECM, ERP, BPM and workflow solutions. Includes packaged release scripts to connect seamlessly to business systems from IBM®, Oracle®, Microsoft®, Open Text® or export to any ODBC-compatible database or to a delimited ASCII file.
Automated document separation, postal mail scanning, automatic document classification, and powerful forms processing tools that extract information from even the most difficult documents. Flexible, open architecture makes it possible to also extend capabilities as needed with custom scripting.
Enterprise ready and modular – can be used right out of the box to meet the capture needs of a specific department, and expanded to meet the complex requirements of a high volume, mission critical enterprise. From hundreds to millions of documents per day.
Reduce data entry tasks, process information faster and with more accuracy. Keep your knowledge workers focused on delivering value to your organization, not processing information.

Capture Project Examples

Working collaboratively with our customers to deliver the best capture solutions.
Coming Soon
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Reva deployed a document management and capture system for CPR and received the benefits of being able to easily and seamlessly manage their invoices and proof of delivery documents. Processing times decreased and accuracy of information increased.
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Reva implemented a document management and capturing system for Raymond James, providing storage for client information, online monthly accounts, year-end, tax statements. Reva helped Raymond James completely streamline the new account process and improve existing account management solutions.
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Coming Soon
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Why do businesses choose Reva Solutions for their document capture needs?

Reputation
We’ve built our brand one client, one project at a time.

Experience
Over 15 years of working with various organizations across various industries worldwide.

Value
ECM is our space, it has been since day one and we’ve stayed committed and focused on ECM technologies.

Agility
We’ve kept up to the latest offerings and our team is able to react quickly to our clients changing requirements.

Request a quote today or email us at info@revasolutions.com.

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