Collaborating with others online has never been easier. From sharing images and video to presentations, tasks to working together on an engineering drawing and more, it’s amazing how much time, effort and energy is saved doing things together.
Reva Solutions, partnering with some of the leading pioneers in the mobile industry, enables your organization with the power of m-commerce to monetize and enhance the user experience and integrate that experience into your ECM system.
Reva provides solutions with Document sharing and collaboration for:
- Reduced Communication Barriers - Generate ideas and solve problems faster and more effectively
- New Product Development - Develop higher-quality, lower-cost products and services with faster delivery cycles
- Increase Visibility - Gain visibility into the status of critical projects and business processes
- Customer/Supplier/Employee Self Service - Build more productive and predictable supply and demand chain relationships, reduce the costs of employee servicing
- Knowledge Management - Attain better knowledge-sharing and easier reuse of best practice.
If you are thinking about a way to share and collaborate within your organization, contact us to share your thoughts.You may want to ask:
- How are teams working together now?
- Is there a lot of information being shared via email?
- Is there a way to engage with clients and partners outside of the firewall?
- Are there many ad hoc meetings to run projects and deals?
- Do you need to collaborate on time-sensitive projects with people in disparate locations?
- If multiple people work together to create your content, can you tell me more about how they work together? How do they communicate? How do they share their works in progress?
- Are your teams dispersed?
- Are you currently capturing the thoughts and discussions that lead up to a either a decision or the creation of content? Would it be useful to you to be able to capture those discussions in a searchable manner? Do you have any requirements to store those discussions as records?
- Have you defined repeatable processes for content creation, content review, and content approval? Are these automated today? If they are automated today, are you surfacing this functionality within a collaborative environment that encourages constant collaboration and teamwork to accomplish these tasks?
- Are your project managers able to easily track the objectives, milestones, and issues along with the actual deliverables and discussions surrounding them? Are they able to do this from a single interface?
Do you have a need to roll up information across various projects for a managerial or executive view of the organization? Would it help if a facility (or projects) coordinator could be trained to create such views using the same simple web-based tool used for the project collaboration?
Are you prepared to respond effectively to eDiscovery requests?
For many organizations, the growing impact of litigation is rapidly becoming one of the most critical issues facing business, reverberating from the legal team through the CEO’s office. As expanded compliance and regulatory requirements increase the pressure, organizations find themselves facing substantial costs in responding effectively to litigation related discovery requests. At the same time as electronic information and communication are exploding in usage, compliance and discovery requirements are demanding increased discipline in retaining, tracking, discovering and managing all electronic information – challenging even for the most advanced corporate information infrastructures. Worse, organizations are confronted with significant risk, fines and negative public exposure should they lose or mishandle electronic evidence for a case. To be prepared to handle your current and future litigation demands, your organization is being compelled to take a hard look at its eDiscovery readiness, and to address several key questions:
- Are you prepared to respond effectively to eDiscovery requests?
- Can your organization identify and deliver all the emails and documents requested if a lawsuit or regulatory investigation becomes a possibility – even if those emails and documents go back three, five, or more years?
- Can your organization discover and produce this information quickly enough to meet the compressed timelines demanded by recent changes in key regulations?
- And finally, will your organization be successful in navigating the eDiscovery minefield, avoiding the fines, sanctions and damage to your corporate reputation that have plagued some of the most respected companies over the past few years?
How would your organization respond to these questions? Most organizations today cannot answer all these questions with an unqualified “yes.” They are forced to manage risk by handling incoming litigation related discovery demands in a reactive manner, engaging high-end legal service providers or deploying short-term point solutions to manage eDiscovery on a case-by-case basis. For these organizations, this reactive approach results in huge bills and redundant work as the same information might be repeatedly discovered across different cases.
But it doesn’t have to be this way. Leading organizations have recognized that by proactively addressing eDiscovery and making it part of a standard, consistent business process; they can drive down costs, improve agility and responsiveness, and get ahead of challenges by quickly assessing cases internally and preemptively deploying the best legal strategy. For these organizations, the key to proactive eDiscovery is a powerful and proven infrastructure to manage and collect electronic information coupled with tools to automate the phases of the eDiscovery processes in the context of a consistent, well-managed business process. This approach enables you to get ahead of the curve, dealing with litigation today while preparing your organization to be more proactive in time. This document will provide the information and describe tools that will enable you to begin implementing an eDiscovery strategy, taking control of cost and risk and turning electronic discovery from a terrifying prospect into an operationalized, routine business process.
And at the same time, these tools offer the value-add proposition of “knowledge management,” creating the foundation of an information agenda for corporate legal and compliance teams that helps ensure that only the most current and correct information is maintained and used for future decision-making.
A well-designed business process management system can help businesses increase efficiency in a number of areas.
Business executives and managers have always relied upon efficient business processing in order to decrease turnaround time and deliver first-rate services. Today, they are equally reliant upon electronic business processes and information about continually changing business conditions in order to remain competitive in a rapidly evolving marketplace.
Electronic business process technology can direct work based on a company’s business rules, as well as document existing inefficiencies within business processes. It allows organizations to automate process improvements, and can forecast potential bottlenecks in the flow of work (and alter that flow when necessary). BPM facilitates business activity monitoring, providing managers with the ability to measure employee productivity. This enables them to address situations before they become problematic, and ensures that their business processes are operating as efficiently as possible.
What is Business Process Management?
A business process management workflow facilitates the electronic routing of tasks based on established rule sets. With paperless business processing, organizations are able to manage key processes more effectively, use their resources more wisely, improve online business process administration, reduce operational expenditures, improve business process efficiency, and measure performance at a variety of different levels. Capable of managing complex processes that involve a multitude of applications, BPM is often deployed in mortgage processing, claims processing, and other enterprise-wide procedures.
Effective business management process software helps tie disparate software systems together to create seamless operations. It empowers managers to monitor their business activities; enables automated workflow reporting; and taps into audit capabilities that facilitate compliance with HIPAA, Sarbanes-Oxley and other stringent regulations. BPM systems also allow managers to monitor employee productivity and inventory reporting. Savvy vendors who understand the uniqueness of each business can make these capabilities available to managers behind the scenes. Document process management is simplified. Users do not have to learn new software applications, which creates a happier working environment.
Benefits of Business Process Management
- Eliminate time consuming and costly manual business processes
- Improve operation efficiency
- Make business processes consistent
- Streamline business processes
- Benefit from electronic workflow management
- Optimize complex business processes
- Reduce processing costs
- Standardize processes electronically
- Benefit from remote access to business processes
Today, many industries are moving to a paperless environment. Particularly with those dealing with high levels of paper volume, an intelligent approach is needed to manage costs, classify these documents and make them searchable.
A capture solution consists of acquiring documents, associating document pages, assigning metadata, automating address exceptions and archiving to a repository. These logical steps are usually components or modules within the capture software, and are the basic building blocks, or DNA, of a properly designed ECM capture solution.
While researching scanning solutions, you should get samples of all the documents that need to be scanned and ask:
- Who needs to view these documents once they are scanned?
- Is there an existing document management system, database or other custom application that will be used?
- What information will they need to be able to locate the document?
- For forms, what information must be data entered from each document?
- Does this information appear on the document? Is it barcode, text, handprint or check box?
- Can the document be modified to add this information? Via barcode? Text? Handprint field? Check box?
- Does the information appear in the same location on each document?
- Is there a database available that already has some of the information you need?
- Are the people that need to use the scanning system located centrally or remotely?
- What is my estimated monthly or annual scanning volume?
|Annual Costs||Average Company
|19 Cents per document||8 cents per document||$135,000 per
|1.5 million documents||1.5 million documents|
|$285,000 total||$120,000 total|
|Error remediation for
|22 errors per 1,000||10 errors per 1,000|| $540,000 per
|330,000 total errors||150,000 total errors|
|$3.00 to fix an error||$3.00 to fix an error|
|$990,000 total||$450,000 total|
|Time spent on
|4.1 minutes per document||45 seconds per document|| $2.5 million per
|102,500 man hours per day||18,750 man hours per day|
|51 full time employees||9.4 full time employees|
|$3 million in total salary /
|$564,000 million in total salary /
Total Potential Annual Savings
Meet the tactical requirements of compliance, reduce cost and drive a competitive ROI. In the past, companies dealt with governance, risk and compliance (GRC) at a departmental level, and specific software tools were developed to assist with specific compliance requirements.
Today, the strategy is changing. Reva Solutions helps meet the tactical requirements of compliance, with the added advantage of integrating these efforts with an ECM solution as part of a more strategic initiative across the enterprise to provide your company with additional cost reductions and a rapid ROI. The solutions we offer are flexible and can assist with numerous governmental and industry regulations and requirements, including:
- Sarbanes-Oxley Act of 2002
- Gramm-Leach-Bliley Act
- Basel II
- USA PATRIOT Act
- 21 CFR Part 11
Compliance at its basic level involves creating, reviewing and storing content to support adherence to applicable laws or requirements. Controlling content in the business world enables a company to control risk. Reva Solutions can provide companies with the technology needed to help meet the steps of compliance, which include adhering to laws and standards, documenting, procedures, policies and internal controls, and testing the procedures, policies and internal controls to ensure they are being followed and executed properly.
If your company is dealing with any compliance initiatives, the solutions we offer help to manage these needs, while reducing the ever-rising costs of compliance.